It often needs to be made clear to federally funded staff that, to be successful, they must go through a pre-award planning process to obtain the necessary grants to complete projects. Let’s use the example of an organization that offers services to the aging population. The organization has already identified a need to transport users to medical appointments or essential services. Now, the organization must find staff dedicated to obtaining external funds in its structure and how these staff can coordinate with the relevant agencies to get funds. The Agencies generally establish windows of opportunity for organizations to submit their federal proposals. To submit the proposal, the team must evaluate ALL requirements since the approval or denial of the projects will depend on this. A good practice is to have a current plan with the vision and mission, to be up to date with the documentation of all the services provided, detailed financial information, and other pertinent documentation that helps justify the submitted proposal.